Part-Time Administration Assistant

Role Overview

The Part-Time Administrative Assistant will provide critical support to BCLF’s leadership team, ensuring smooth operations as we scale our impact. This role is ideal for a detail-oriented multitasker passionate about Caribbean arts and nonprofit administration.

Full Job Description (10 hours per week)

  • Report to the administrative lead or director for twice-weekly updates, accomplishments and any issues requiring attention

  • Provide support to the team, including scheduling meetings, phone calls, travel arrangements, and event coordination

  • Provide support to the board of directors, including meeting scheduling and distribution of board materials 

  • Bring ideas from events, meetings, etc. back to the organization to contribute to our on-going efforts to understand and support Caribbean writers in NY and the US

  • Manage daily administrative tasks including scheduling and organizing documents

  • General administrative duties including drafting communications and following up on emails

  • Assist in project management by tracking deadlines and facilitating communication

  • Maintain calendar and appointments for members

  • Support existing projects

  • Maintain organized digital files (Google Drive, Airtable) for grants, contracts, and vendor records.

  • Collate and maintain contact lists

  • Handle expense reporting, invoicing, and basic accounting tasks.

  • Assist social media intern with content scheduling

Qualifications

Required

  • 2+ years in administrative roles (nonprofit experience a plus).

  • Exceptional organizational skills and comfort with digital tools (Google Workspace, Airtable, Canva).

  • Strong written communication for donor/partner correspondence.

  • Self-motivated with ability to meet deadlines in a remote setting.

Preferred

  • Familiarity with Caribbean literary/arts communities.

  • Basic graphic design or social media skills.

  • Experience with grant databases (e.g., Foundation Directory).

To Apply

Send a resume and brief cover letter to contact@bklyncbeanlitfest.org with subject line “Admin Assistant Application – [Your Name].” Share 1–2 sentences on why Caribbean literature matters to you.